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CABRI Guidelines for Catalogue Production

Guidelines prepared for CABRI by BCCM, CBS, CERDIC, DSMZ, ECACC, HGMP, INRC, MSDN
Page layout by CERDIC

Data input & authentication Flat file preparation Flat file submission

Data input & authentication

Data input and data authentication procedures have been designed and implemented by all collections in order to ensure the quality of information which is stored and used to describe each collection item.

Different procedures have been designed, which are specific for biological resource. In order to see them, you must select one of the materials listed below.

Fungi & Yeasts

Bacteria & Archaea
Animal cell lines

Genomic libraries


Plant cell lines

Plant cell virus

Although responsibility of the data is the depositor‘s responsibility, collection centres have to authenticate the data received from them. The authentication of data partly differs from centre to centre, but a CABRI label for quality assurance on data can be obtained when following these recommendations.

It is understood that each centre must be able to:

  • provide traceability of data
  • ensure saves
  • give signature for data entry
  • give data entry typist level and profile.

To keep consistency for searching and retrieving from catalogues:

  • each record must contain at least the minimum data set defined by CABRI for each type of collections
  • spell checking for every field is a basic requirement
  • vocabulary has to be checked against CABRI in-house reference lists
  • arabic numbers preferred to Roman numbers except for the case in which the latter are included in a cell line name, virus name or any other proper noun (eg, Amdur II and ASB XIV)
  • language: English
  • EMTREE thesaurus from EMBASE database produced by Elsevier is the CABRI reference thesaurus

Since it is presumed that catalogues submitted to CABRI will be maintained on a number of different platforms, it is necessary to adopt a standardised approach to certain scientific symbols. To avoid any errors due to incorrect reading of a character set, standard ASCII alternatives to symbols will be used. These alteration must be made before submitting to CABRI for indexing.

The alternatives include:

  • Greek letters can not be used, they must be fully spelled (write alpha, gamma, beta...)
  • The ° symbol for temperature is to be omitted entirely (eg 37C replaces 37° C.
  • No subscripts or superscripts are allowed (eg cm3 replaces cm3 and CO2 replaces CO2)
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Site maintained by Paolo Romano. Last revised: July 2019.